Administrative Assistant Intern

, Iowa

Internship Length: 45 hrs
Office Hours: 8-4:30

Functions and Requirements:

I. NATURE AND REQUIREMENTS OF POSITION: This position provides both clerical and program assistance to Iowa State University Extension (ISUE) and staff in Iowa County. The position shares clerical functions with other staff. As a program intern, this position assists staff with meetings including room and audio/visual equipment set-up, refreshments and registration; and with volunteers and clients organizational contacts. The position is under general supervision of the REED cooperatively with the Office Assistant/County Youth Coordinator. The position requires proficiency with computers, oral communication, organizational skills, skill in performing a wide variety of office management functions, carefulness and confidentiality.

II. MAJOR DUTIES

A. Primary Secretarial Functions

1. Duplicates and assembles materials in support of Extension programs.

2. Prepares bulk mailings with office assistant support.

3. Provides support for staff using audio/visual equipment.

4. Works with supplies as needed for staff and programs.

B. Information and Public Relations

1. Assists the Office Assistant, County Youth Coordinator as needed with telephone

callers and face-to-face clients, furnishes basic information concerning Iowa State

University Extension (ISUE) programs and how to access resources available from

web searches, Extension web sites, Field Specialists, cooperating agencies, etc.

C. Other Clerical Functions

1. Shares with other office assistants as needed, to balance work load as a team.

D. Other Extension Intern Functions

2. Assists with meeting rooms, audio/visual meeting arrangements & registration as needed.

Demands of the Position

1. This position requires routine office demands, with occasional lifting of moderate weights including files, records, books, stacking chairs, moving tables, a/v equipment, etc.

THIS DESCRIPTION DOES NOT LIST ALL DUTIES. INTERN MAY BE ASKED TO PERFORM OTHER DUTIES BY THE STAFF OR SUPERVISOR. INTERN WILL BE EVALUATED ON PERFORMANCE OF THE PROJECTS LISTED AS WELL AS INTERACTION WITH EMPLOYEES AND CLIENTS. ON-SITE HOURS WILL BE NEGOTIATED WITH EACH CANDIDATE.

SAFETY EXPECTATIONS, INCLUDING HARASSMENT, SHOULD BE REVIEWED WITH THE HOST.

This position is created in cooperation with The Workplace Learning Connection, 1030 Fifth Avenue SE-Site 2700, Cedar Rapids, Iowa 52403 319/398-1040, for more information. Fax 319/398-1041

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